Events Manager

Application Deadline: Saturday, Oct 15, 2022

Description

The Opportunity

Pittsburgh Community Broadcasting is looking for an Events Manager to produce and execute live events such as the WYEP Summer Music Festival and the WYEP Hellbender Ball, as well as private functions for staff, donors, and other key stakeholders and local visits from national artists, programs, and hosts. This position is responsible for meeting all production needs and keeping consistent communications with the venues, talent, vendors and municipal entities, and internal stakeholders to ensure the successful execution of all events.  The Events Manager works collaboratively with the Programming, Development, and Corporate Support Departments, aw well as with others in the Marketing Department to ensure that organizational goals are being met. This role is responsible to managing all event budgets and P&Ls.

What you’ll do:

• Produce and execute all PCBC, WYEP and WESA community events.
• Develop and maintain event trackers and calendar for both internal and external events.
• Create timelines for all events and communicate critical deadlines to all internal and external personnel.
• Execute and timely deliver all production vendor and artist contracts and agreements.
• Manage relationships with venues and community partners to ensure that all logistical information is being shared and is understood.
• Collaborate with Underwriting team on event and media sponsorship agreements to ensure that all agreements are honored properly.
• Support Engineering and WYEP Programming with live events.
• Support the execution of Member and Major Donor events with their respective teams.
• Attend events and coordinate on-site activities, including sponsorship presence.
• Manage the PCBC large performance space for internal and external groups, maintaining the schedule for facility use and ensuring the space is set up as needed.
• Maintain good records and files for each event, complete internal, and where appropriate external, surveys after each event to gather insights to assist with future event production.
• Gather and share critical operational information with other departments and be the on-site manager who oversees the flow and logistics of all events.
• Manage KPI metrics of each event and report out successes and areas of improvement within one week after each event.
• Manage budgets for all events and execute within assigned spending parameters for each event. Work closely with Finance department to make sure all vendors are properly paid.
• Lead cross-department event planning meetings for all events.
• Approach events with a goal to identify opportunities to improve diversity, equity, and inclusion related to event locations, content and vendors used.
• Manage station volunteers for event support.

What we’re hoping you’ll bring:

• Strong ability to communicate effectively internally, externally and across all departments.
• Good leadership and teamwork skills
• Excellent organizational skills, detail oriented and ability to track many pieces of vital information effectively.
• Strong work ethic, ability to manage time efficiently.
• Excellent decision-making skills, ability to stay calm under pressure and handle non-routine situations with command and ease.
• Experience with professional photography and video recording and editing preferred.
• Experience with MailChimp preferred.
• Experience with WordPress, HTML, Google Cloud, Amazon Web Services, Adobe Photoshop, Illustrator, Acrobat, or other design and creative software preferred.
• Experience in Slack and Project management software preferred.

Requirements:

• 3 years of event production experience and a strong track record of coordinating different types of events.
• 2 years of budget management
• Knowledge of the Pittsburgh Venues and Vendors.
• Expertise in Microsoft suite of software.
• Experience using and posting to social media platforms including Facebook, Instagram, Twitter, YouTube, and LinkedIn.
• Physical work required, such as lifting and carrying items over 50 lbs.
• Must be able to work evening and weekend hours.
• Clean driving record and ability to operate a motor vehicle, including large vehicles such as vans.
• Honesty and integrity in all dealings.
• Enthusiasm for the missions of PCBC and its stations.

Who Are You?

You are passionate about your community, and you love what public radio stands for!  You know the value of independent news and appreciate the music we play. You like knowing that your work has a direct impact in making your community a better place for everyone. You take pleasure in helping your team members succeed.  You love a challenge and enjoy working with a team to take them on!

Who Are We?

Pittsburgh Community Broadcasting is a team full of passionate and fun people dedicated to our crafts as well as our communities. Our organization plays a vital role in building connections across southwestern Pennsylvania and strengthening our communities through exceptional journalism and cultural exploration and education… and we have a powerful broadcast network to help!

We operate two local public radio stations and a local newsroom that serves the community across radio, digital and event platforms. 90.5 WESA is Pittsburgh’s NPR News Station and WESA News is an award winning, dynamic and ambitious newsroom serving southwestern Pennsylvania over-the-air and online. 91.3 WYEP is one of the most highly regarded non-commercial Triple-A music stations in the country and has been a cultural institution in Pittsburgh for almost 50 years.  With a combined weekly listenership of more than 153,000 people and more than 60,000 social media followers, this is a fantastic opportunity for an experienced fundraiser to help PCBC continue to grow.

What’s it like working at PCBC?

The salary range for this position is $50,000 – $65,000. As a full-time exempt employee, you get access to PCBC’s benefits package, including our retirement plan (with a match of up to 6%!), medical, dental and vision, three weeks of vacation, sick time, 10 company holidays and 8 weeks of paid new parent leave.  We also offer paid parking, which is helpful when we can all get back into the office. PCBC invests in our professional growth and encourages continuing education and participation in conferences and seminars.

We place a high priority on employee safety and well-being; given the current COVID-19 pandemic, some employees continue to work primarily at the Community Broadcast Center — our headquarters in the heart of Pittsburgh’s historic South Side — and others have maintained a hybrid approach with much of the work being done remotely. PCBC is working on a plan for the future of how we work together in a post pandemic world.

PCBC is committed to creating an inclusive and diverse environment and is proud to be an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Want to know more?

We believe a strong organization includes employees from a range of backgrounds, with different skills, experience, and passions. If you do not meet every position qualification but have some of these skills and feel you could be the right candidate for the job, we would like to hear from you. Please apply and tell us more about yourself. Visit our careers page to get more details and to apply.

For additional information about this position, please contact: