Special Events Manager – 91.3 WYEP

Application Deadline: Monday, Jul 31, 2017

Description

Application Deadline:  Open Until Filled

Status:  Full-time exempt

Reports to:  WYEP General Manager

Position Summary

­­­­­­­­­­­­­­­­­­­­­­­­­The Special Events Manager is responsible for the production and execution of all PCBC community, fundraising, private and internal events.  The position manages the logistics for all public and private events including summer concerts, fundraising events, membership and donor cultivation events and local visits from national programs and hosts.  The Special Events Manager also coordinates private functions for staff, donors and other key stakeholders such as receptions and celebrations at the Community Broadcast Center. This position handles all logistical needs and keeps consistent communications with the venues, talent, vendors and municipal entities to ensure the successful execution of all events.  The Special Events Manager works collaboratively with the Programming, Development, Underwriting and Marketing departments to ensure that organizational goals are being met. This person gathers and sharing critical operational information with other departments and is on-site to manage the flow and logistics of all events.  The Special Events Manager also coordinates the schedule for the use of facilities in the Community Broadcast Center.

Essential Duties and Responsibilities

• Production and execution of WYEP and WESA community events
• Creation of timelines for all events and communication of critical deadlines to all internal and external personnel.
• Execution and timely delivery of all production vendor and artist contracts and agreements.
• Management of relationships with venues and community partners to insure that all logistical information is being shared and is understood.
• Collaboration with Underwriting team on event sponsorship agreements to ensure that all agreements are honored properly.
• Coordination with Membership to ensure organizational goals are being met.
• Presence at events and coordination of on-site activities, including sponsorship presence.
• Management of the large performance space for internal and external groups, maintaining the schedule for facility use and ensuring the space is set up as needed.
• Maintenance of good records and files for each event to assist with future event production.

Required Skills and Experience

• Excellent communication skills and ability to communicate well externally and internally across departments.
• Excellent organizational skills, detail oriented and ability to track a lot of information effectively.
• Strong work ethic, ability to manage time efficiently.
• Excellent decision making skills, ability to stay calm under pressure and handle non-routine situations with command and ease.
• Event production experience and a strong track record coordinating different types of special events.
• Passion for the programming and mission of WESA and WYEP and knowledge of the greater Pittsburgh community.
• Physical work required, such as lifting and carrying items over 25 lbs. Must be available for regular evening and weekend hours.
• Clean driving record and ability to operate a motor vehicle, including large vehicles such as vans.

Pittsburgh Community Broadcasting Corporation offers:

Salary commensurate with experience and an excellent benefits package that includes medical insurance, paid medical leave, 403(b) plan with matching contributions, paid vacation and holidays and a workplace culture that is fun, diverse and progressive.   Applicants are invited to send cover letter, resume, sample fundraising appeals and at least three references to specialeventsmgr@wyep.org .  In your response, let us know how you heard about the position.

Please, no phone calls.

PCBC is an Equal Opportunity Employer, and actively seeks diversity in the workforce.

For additional information about this position, please contact: