Supervisor, Accounts Payable

Who we are:

American Public Media Group is the largest station-based public radio organization in the U.S., combining multi-regional station operations, national programming creation and distribution and innovative digital, social and mobile services in one organization. Supported financially by contributions from individual donors, sponsors, philanthropic foundations as well as the Corporation for Public Broadcasting, APMG’s operations include Minnesota Public Radio, a 46-station network serving nearly all of Minnesota and parts of surrounding states, and Southern California Public Radio, a four-station network serving Los Angeles, Orange County, Ventura County and the Inland Empire. Programs produced by MPR’s national programming division, American Public Media, reach more than 20 million listeners via 1,000 radio stations nationwide each week. APM is one of the largest producers and distributors of public radio programming in the world, with a portfolio that includes BBC World Service, Marketplace, and the leading classical music programming in the nation. YourClassical, APM’s lifestyle classical music stream, packages classical music in an unconventional and innovative way with streams suited for life’s biggest moments and everyday situations. APM also offers a diverse array of podcasts featuring the best in food, culture, entertainment, business and investigative journalism. In November 2015, APM launched APM Reports, a long-form reporting group aimed at creating distinct, high-impact journalism in the form of investigations and documentaries.

Application deadline: August 14, 2018

Your role: 

As Supervisor, Accounts Payable you will be responsible for the continuous improvement of APMG’s cash disbursement cycle including: leading the accounts payable team; maintaining effective policies, procedures, internal controls; coordinating accurate, timely, and efficient processing of payments; and managing the integrity of all assigned financial platforms, records, accounts and reporting.

Day to Day Responsibilities:

We’re seeking a Supervisor, Accounts Payable who will

• Lead the organization through continuous improvement of the cash disbursements cycle including the evaluation and implementation or more effective/efficient policies, procedures, and system tools;
• Review and post all accounts payable batches including invoices, payment batches and general ledger journal entries;
• Coordinate the organization’s processing of cash disbursement including checks and various electronic payments;
• Be responsible for set-up and maintenance of accounts payable ledgers and accounts in Infor/Lawson.
• Maintain the integrity of all assigned general ledger accounts (including: accounts payable, inventory, prepaid expense, employee reimbursement, accrued expenses, etc.). Coordinates audit related requests and questions for all assigned general ledger accounts;
• Preserve a controlled environment for all forms of vendor payments including maintaining appropriate documentation for vendor approvals, tax compliant records;
• Reconcile monthly the subsidiary accounts payable ledger and other detailed records to all assigned general ledger accounts;
• Ensure compliance with assigned policies including employee credit cards, spending policy, vender; authorized payment approvals, etc.;
• Train employees on the company credit card / expense reimbursement platform (Concur) and related systems as appropriate;
• Be the system administrator for Concur reporting program; including all general ledger integrations and reconciliations;
• Review 1099 vendors to ensure all necessary information is in the ledger; responsible for year-end 1099 production, maintain compliance to W-9 policy and documentation;
• Execute the filing and payment of all related taxes and withholdings (e.g. sales/use tax, entertainer tax, and certain collective bargaining units);
• Oversee the escheatment process for outstanding payments;
• Lead a team of three accounts payable professionals. Hire, supervise, train and manage direct staff through coaching, mentorship, performance meetings and on-going feedback;
• Foster a creative and productive work environment. Create development opportunities and individualized development plans for staff and training to enhance skills and foster growth; and
• Complete other duties as assigned by the Assistant Controller or Finance department leadership;

 Qualifications

The ideal candidate has: 

• Bachelor’s degree in accounting or finance;
• Three to five years of related accounts payable and accounting experience; and
• One to two years of supervisory experience – must demonstrate an ability to foster high standards and an ability to coach, inspire and lead.
• Strong understanding of fundamental accounting concepts; project tracking and inter-company mechanics;
• Working knowledge of the cash disbursement cycle, systems, internal controls, and tools in a multiple location/entity environment;
• Proven record to anticipate, identify and remedy general ledger issues with minimal guidance;
• Intermediate / advanced Microsoft Office skills particularly Excel;
• Administration of third-party payment platforms including set-up, maintenance, and general ledger integrations/reconciliations;
• Demonstrated ability to monitor, effectively identify, and appropriately address occurrences of noncompliance with policies, procedures and internal controls.
• Ability to communicate financial issues to people of diverse financial backgrounds;
• Strong problem-solving skills, ability to present alternatives when standard procedures don’t apply;
• Self-starter with strong organizational skills ability to prioritize work and meet deadlines;
• Must have the ability to extract meaning and communicate the “big picture” from high volume, micro level analysis;
• Maintain high standards of customer service, professional ethics and confidentiality;
• Strong communication skills – with ability to facilitate harmonious cross-divisional workflows;
• Leadership and personnel skills. Ability to develop a high performing team;
• Ability to motivate, train and grow employees; and
• Ability to consistently work well with others and to inspire and lead the staff.

Let us know if you also have: 

• Demonstrated ability to automate cash disbursement processes;
• Concur and Lawson system experience preferred;
• Knowledge of not-for-profit accounting and reporting environments;
• Knowledge of media, e-commerce, retail, direct merchandising industries; and
• Experience administrating end-user web-based applications. 

Reporting To This Position: 

• Accounts Payable Specialist (2)
• Administrative Assistant.

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.