Facilities Manager

Application Deadline: Tuesday, Jul 19, 2022

Description

Application instructions for this and all current OPB employment opportunities are available at OPB’s careers page.

About OPB

OPB is a leader in public media, serving diverse communities of the Northwest with fact-based, in-depth news and information about politics, the environment, science, arts, history, and cultures; business, education and more. Powered by the generous support of members, OPB seeks out a variety of voices in our communities and lifts up authentic stories of the people, places, events and issues of the region, providing context and a deeper understanding. OPB’s independent journalism and programs are available at opb.org, on OPB Radio and OPB TV. Follow us on Twitter, Instagram, YouTube and Facebook.

The Opportunity

We’re hiring a Facilities Manager to manage our 57,000 sq.ft. headquarters building, as well as other satellite buildings and offices in the state. The Facilities Manager will lead a two-person team with an opportunity to further shape the team by hiring a Facilities Technician. The Facilities team works closely with an Operations team of four. In this position, the Facilities Manager interfaces with various staff members across OPB.

In a typical work week, the Facilities Manager will meet with vendors, review quotes and proposals for work, and oversee repair and maintenance work. They will ensure completion of facilities service requests, conduct regular checks of building systems, and develop long-term plans for facilities upkeep. In addition to conducting and overseeing maintenance and repairs, we are seeking someone who understands the importance of adequate documentation and record keeping and can effectively utilize tools such as Office 365 / SharePoint or other software to keep track of the administrative portion of the work.

Though we’ve been fortunate enough to have had a long time Facilities Manager, they have recently retired and with that comes the opportunity to reimagine the Facilities team. This provides an exciting opportunity for the person in this position to drive change, starting with reviewing and implementing processes and procedures that will ultimately help create an environment centered around the needs of staff. The work you do in this position is integral to keeping OPB running smoothly!

Position Details

The Facilities Manager is responsible for managing the repair, upkeep and lifecycle replacement for Facilities systems and ensuring a people-friendly building environment. Duties will include managing a portfolio of Facilities programs, including building systems, building and grounds maintenance, fleet vehicles, safety, and physical security. This position will play a key role in safety, security, and business continuity and is responsible for many mission-critical building systems.

Supervises

Supervises 1 maintenance technician and spends about 20% of their time in that capacity. As a supervisor, provides direction, approves work, responds to grievances, disciplines/rewards, recommends hiring, hires, recommends salary adjustments, and prepares and signs performance reviews.

Responsibilities

60% – Maintain the OPB Facilities infrastructure. Manage the repair, upkeep and lifecycle replacement for Facilities systems and ensure a people-friendly building environment.

• Recommend, plan and design technical and equipment changes as appropriate to maintain OPB’s physical environment.
• Define and drive the maintenance schedule and apply best practices to maintain systems.
• Manage vendors to supplement team capabilities.
• Collaborate with other departments to maintain facilities while supporting 24/7 operations.
• Communicate with staff and leadership about impact of facilities projects.
• Manage procurement of equipment, services and vendors to support this work. Vet new vendors utilizing an equity filter.
• Gather and organize data to be used in reports and as indicators to inform decision making.

25% – Manage a portfolio of Facilities programs, including building systems, building and grounds maintenance, fleet vehicles, safety, and physical security. Serve in a key role for safety, security, and business continuity.

• Act as primary contact for building monitoring and alarm services.
• Act as primary contact for safety and security incidents.
• Lead safety committee.
• Contribute to development of building, vehicle, safety, and security policies.
• Continuously improve departmental and organizational processes, ensuring they are equitable and documented.
• Function as a resource and liaison between various departments and the Facilities team.

10% – Lead facilities team.

• Lead team that fosters an environment of belonging and where diverse backgrounds, experiences, ideas and work styles are valued.
• Delegate work to team members and set priorities as needed.
• Ensure direct report(s) understand their role, goals and expectations.
• Support the growth and development of direct report(s) offering coaching, recognition, and feedback to optimize performance and employee engagement.
• Keep team informed and aligned with department and organizations strategies.

5% – Other duties as assigned, such as focused work on equity and inclusion, and actively participating in skill enhancement opportunities.

Working Conditions

Working conditions vary, and include working in an office environment, working outside on the roof and grounds, and occasional travel to remote sites and offices. Some activities may require lifting up to 50lbs or carrying up to 30lbs. This position is part of OPB’s onsite team and is required to work onsite most of the time. Responding to emergency issues and supporting scheduled events will be required, and may involve working evenings, weekends, and holidays.

Minimum Qualifications

• High school diploma or equivalent qualification.
• A minimum of 5 years’ experience in facilities maintenance.
• Strong knowledge of facilities management best practices.
• Ability to make repairs, or where appropriate delegate to a direct report along with clear instructions for repair.
• Ability to adequately assess when repairs need to be outsourced to a vendor and able to manage the interaction with vendor to reach the desired outcome.
• Familiarity with the technical features of building systems, such as HVAC, electrical and plumbing systems.
• Experience managing external vendors for building systems and grounds maintenance trades.
• One year of supervisory experience including team building, leading, and fostering a sense of belonging and supporting the growth and development of direct reports
• General knowledge of a budget and budget creation.
• Experience developing process documentation – policy, practice/procedure, process
• Experience in inventory management and sourcing practices
• Knowledge of safety policies and regulations related to building management, including OSHA, building codes, etc.
• Outstanding interpersonal and customer service skills required to assist others through difficult high stress situations in a positive, helpful manner.
• Self-motivated with the ability to follow through on assignments, complete tasks in a timely manner with minimal supervision in a dynamic work environment.
• Valid OR or WA driver’s license or ability to obtain within 30 days of being hired.
• Ability to pass a driving record check.
• This position requires badge clearance into a highly sensitive data security area and must pass a background check.
• Ability to follow detailed instructions and remain flexible in order to respond to continually shifting priorities.
• Enthusiasm for the mission of OPB.

Preferred Qualifications

• Bilingual in English and another language, preferably one spoken in communities in the Pacific Northwest (for example, Spanish, Mandarin, Cantonese, Vietnamese and Russian).
• Additional training, certifications or experience in facility management, construction, carpentry, HVAC and/or electrical or similar field.
• 30-hour OSHA safety card.
• Knowledge and experience with security policies and best practices and security systems.
• Experience working with City of Portland Building Department.
• Knowledge of Lean inventory and sourcing practices.
• Experience in sourcing practices using an equity filter.

Additional Information

• This position reports to the Operation Manager and is benefits eligible.
• The probable hiring range for this exempt position is between $65,000 and $75,000 annually, depending on qualifications.
• For the safety of our employees, the contractors/vendors we work with, and the public we serve, OPB has a mandatory COVID vaccination policy and all employees are required to show proof of vaccination.
• This position has access to highly sensitive data and therefore must pass a background check.
• This position requires a valid driver’s license and will require consent to OPB conducting a driving record check. Employees will not be allowed to use a company or personal vehicle for work purposes without completion and satisfactory results of this check.

How to Apply

For application instructions, please visit OPB’s careers page. You will be asked to create an account, upload your cover letter and resume and answer a few position related questions. Once you click “submit” you cannot make changes to your application.

Your application materials are due by 8:59 PM Pacific Time on July 19, 2022.

OPB is an Equal Opportunity Employer.

For additional information about this position, please contact: